JUNE 24, 2010

CITY OF WALTHOURVILLE CITY COUNCIL MEETING MINUTES

The regular meeting of the Mayor and City Council of Walthourville was held on Thursday evening, June 24, 2010 at 6:00 p.m.

Present were:
Mayor Daisy S. Pray Mayor Pro-tem Larry D. Baker
Councilman Charlie Anderson, Sr. Councilwoman Patricia Green
Councilman James Hendry

Councilwoman Luciria Lovette was not present.

I. CALL TO ORDER AND OPENING PRAYER
Mayor Pray called the meeting to order and City Chaplain James McKnight prayed.

II. APPROVAL OF AGENDA
It was motioned by Councilwoman Green and seconded by Councilman Anderson to
approve the printed agenda as the order of business for the meeting. All were in favor,
the motion carried. (Vote: 4 for 0 against)

III. APPROVAL OF MINUTES
After the reading of the minutes for June 10, 2010 by the city clerk, it was motioned
by Councilman Anderson and seconded by Councilwoman Green to approve the
minutes as read with corrections. All were in favor, the motion carried.
(Vote: 4 for 0 against).

IV. BUSINESS:

A. OLD BUSINESS:
1. LIBERTY COUNTY PLANNING COMMISSION (LCPC)-
MRS. DEBRA ATTICAL-
BUSINESS LICENSE REQUESTS:
DANIEL BUONO-D & J HOME IMPROVEMENTS, INC.
Attorney Andrew Johnson explained that the present zoning ordinance does not allow home occupations for residences zoned AR1, and therefore could not recommend approval. It was then motioned by Councilwoman Green and seconded by Mayor Pro-tem Baker to deny approval of this license request. All were in favor, the motion carried.
(Vote: 4 for 0 against).

MR. MILTON WALKER-BULLS PRODUCE STAND-CLARIFICATION ON RESTAURANT LOCATION-
Mrs. Attical asked for clarity on what the council intended for the issuance of the license at the Chinese restaurant location (Slaten Road). Was the parking area to be shared or was there to be only one vendor at a time. After a brief discussion, it was motioned by Councilman Anderson and seconded by Councilwoman Green that only one vendor at a time be allowed to use the parking area. All were in favor, the motion carried. (Vote: 4 for 0 against)

B. NEW BUSINESS:
1. LIBERTY COUNTY PLANNING COMMISSION (LCPC)
MRS. DEBRA ATTICAL
ZONING TRANSMITTAL-NANCY BACON-
After a brief discussion, it was motioned by Mayor Pro-tem Baker and seconded by Councilman Anderson to postpone action on this request until the owner has obtained an electrical inspection to make sure wiring is up to code. All were in favor carried. (Vote: 4 for 0 against)

ZONING TRANSMITTAL –CALVIN BARNARD
It was motioned by Councilwoman Green and seconded by Mayor Pro-tem Baker to postpone action on this item. All were in favor, the motion carried. (Vote: 4 for 0 against).

BUSINESS LICENSE REQUESTS:
MR. GARY POKRANDT & MR. MARK POKRANDT- LAWN CHAIR USA, LLC
The owners of Waltrich Plastics, Mr. Gary and Mark Pokrandt, are requesting a business license to start the manufacturing of a new product line, aluminum chairs in the same location . Both businesses will be housed at the same location. After a brief discussion, it was motioned by Councilman Anderson and seconded by Councilman Hendry to approve the request. All were in favor, the motion carried. (Vote: 4 for 0 against)

PACE SHAVE
Mrs. Attical explained to the council that Pace Shave has been operating in the city without a license for an undetermined amount of time. This company is home based out of San Diego California and they distribute razor blades. They do inbound and outbound freight. The business is already fully staffed and equipped. The owner of the business is Mr. Vincent Nelson and the warehouse manager is Mr. Melvin Kent, who has been at the location since September 2009.

Although the council wanted to know what could be done about this company operating without a license, Attorney Andrew Johnson informed the council that the matter before them at this time was to either approve or deny the issuance of the license request.

After a brief discussion, it was motioned by Councilman Hendry and seconded by Mayor Pro-tem Baker to approve the issuance of the business to Shave Pace. All were in favor, the motion carried. (Vote: 4 for 0 against).

CENSUS MAP BOUNDARY MAP UPDATE-
Mrs. Attical wanted the council to know as a matter of record that the boundary maps for the census have at long last been updated in the tax office and that the GIS map is now correct. (Mr. Jay Johnson of the tax office and the city clerk met to confirm that the maps were now correct.)

SERVICE DELIVERY STRATEGY UPDATE-
The updated service delivery strategy recently updated by the Walthourville city council has been turned over to Ms. Allissa Davis of LCPC who will follow-up with the other municipalities involved and will forward them on to DCA once all of the signatures have been obtained.

2. CITY OF ETHICS RESOLUTION AND ORDINANCE ADOPTION-
1st READING
Attorney Andrew Johnson explained the city of ethics program to the council that it is designed and implemented by GMA to give citizens more confidence in their elected officials.

It was then motioned by Councilman Anderson and seconded by Councilwoman Green to approve the City of Ethics Resolution. Councilwoman Green, and Councilman Anderson voted yes to approve. Councilman Hendry and Mayor Pro-tem Baker voted no, not to approve. Mayor Pray voted yes to approve to break the tie vote. The motion carried.

It was then motioned by Councilman Anderson and seconded by Councilwoman Green to approve the City of Ethics Ordinance. Councilwoman Green, and Councilman Anderson voted yes to approve. Councilman Hendry and Mayor Pro-tem Baker voted no, not to approve. Mayor Pray voted yes to approve to break the tie vote. The motion carried.

3. LEGAL SERVICES AGREEMENT FOR PHASE 3 OF THE
SEWER PROJECT-
After the explanation of the Legal Services agreement by the Attorney Andrew Johnson, It was motioned by Mayor Pro-tem Baker and seconded by Councilman Anderson to approve the Legal Services agreement for Phase 3 of the Sewer project. All were in favor, the motion carried. (Vote: 4 for 0 against)
It was then motioned by Mayor Pro-tem Baker and seconded by Councilman Anderson to authorize Mayor Pray and the city clerk to execute the documents in behalf of the city .All were in favor , the motion carried. (Vote: 4 for 0 against)

4. ENGINEERING SERVICE AGREEMENT FOR PHASE 3 OF
THE SEWER PROJECT
After the explanation by Attorney Andrew Johnson, of the Engineering Services agreement and recommendation for approval contingent of upon verification of insurance with our insurance company, It was motioned by Councilman Anderson and seconded by Mayor Pro-tem Baker to approve the Engineering Services agreement for Phase 3 of the Sewer project contingent upon verification of insurance. All were in favor, the motion carried. (Vote: 4 for 0 against)

It was then motioned by Councilwoman Green and seconded by Councilman Anderson to authorize Mayor Pray and the city clerk to execute the documents in behalf of the city. All were in favor, the motion carried. (Vote: 4 for 0 against)

C. COUNCIL REPORTS:
1. COUNCILMAN HENDRY PUBLIC WORKS/
PARKS AND RECREATION
After Councilman Hendry explained to the council that they had held a safety meeting, he relinquished the floor to Mr. Jimmie Martin, public works supervisor, who reported the
following:
The Carter Road well is now ready for startup; the Shaw Road sewer project has been completed; The sewer lines have been installed, but not yet videoed.
Maintenance on the roads in Oakridge Estates, Lambert Plantation and Smiley Woods will be resumed by Liberty County once all of the necessary repairs have been completed as required.
There have been several complaints concerning the ditches on Hardmon Road and Kevin Road. Those ditches are to be cleared after July 4th.
Mosquito spraying has started. The city will be spraying on Monday, Wednesday and Friday. Liberty County will be spraying on Tuesdays.
The lighting on Carter Road is sufficient. Once the new well is online, security lighting will be installed.
2. COUNCILMAN ANDERSON FIRE DEPARTMENT
Councilman Anderson commended the fire department for doing a good job, then
relinquished the floor to Fire Chief Alfonzie Hendry who reported the following:
There were 82 calls for the quarter: 41 medical, 24 fire, 10 miscellaneous fire, 5 structure fires, 4 vehicle fires, 5 brush fires, 10 car accidents 4 hazmat, 1 missing person and 1 suspicious activity.
MDS will be sponsoring a firemen appreciation day in Rincon, GA for all firefighters on Wednesday, June 30th.
There will be two controlled burns for structures located on Russell Road and Kings Road. This will take place after permanent addresses are obtained.
The property located on Hardwick Road can not be burned until the shingles and asbestos is removed and the homeowner agrees to remove the debris after the burn is completed.,
Lieutenant Scott Jones informed the council that the county is willing to donate training
equipment, if they can get a letter of release of liability. Attorney Andrew Johnson agreed to get the letter for him. He also added that they will be have a single laptop in one vehicle which will have GIS capabilities, check insurance, license and property location. The cost is about $800.00.

3. COUNCILWOMAN GREEN WATER DEPARTMENT
There was nothing new to report for the water department.

4. COUNCILWOMAN LOVETTE ABSENT

5. MAYOR PRO-TEM BAKER AREA BEAUTIFICATION
Mayor Pro-tem Baker is looking into structure burns and suggested that the Fire chief call
911 for the addresses needed.

6. MAYOR PRAY POLICE DEPARTMENT
Mayor Pray relinquished the floor to Chief of Police Terry Harget, who presented
the attached written report.

D. CITIZEN INPUT:
1. Mr. Dale Blocker was present to protest the reopening of Vandiver Road and demanded that the road be closed. He was informed by Mayor Pray that the council will look in to it.

2. Ms. Rayland Smith suggested to the council that they hold business owners accountable and to make citizens aware of what is going one. She added that recreation staff and employees need to be trained, and the cars be prohibited from driving in the Frasier Park. She complained about the convenience fee charged for paying on the telephone. (The city clerk informed her that the fee is no longer being charged since we have changed processing companies).

3. Ms. Patricia Palmer requested that the roads in Oakridge Estates and on Kyle Lane be reviewed.

4. Ms. Sarah Hayes expressed her disappointment in the Mayor and Council for not getting their concerns met and handled in a timely manner. She feels that no one cares what is happening in their community. She added that right- of- ways were granted in exchange for trees being taken down. To date trees have not been taken down and monies that she spent to have trees removed has not yet be refunded to her. She asked to council to come out and look at the situation. (Councilwoman Green and Councilman Hendry both informed Ms. Hayes that they have been out to look at the situation and were assured that it would be taken care of.)
Mayor Pray asked attorney Andrew Johnson to write a letter to the engineer requesting a time line for completion of the citizens concerns.

E. ADJOURNMENT
There being no further business, at 7:39 p.m., it was motioned by Councilman Hendry and seconded by Councilman Anderson to adjourn the meeting. All were in favor, the motion carried. (Vote: 4 for 0 against)

Respectfully submitted, Juanita Johnson, city clerk.